INDIA · HOTEL OPERATIONS

QR Code Menu for Hotels in India That Takes Room Orders

Definition

Menu QR vs ordering QR: one shows a document; the other creates an order with the room number that the kitchen can act on.

Illustrative workflow; the demo uses sample data.

How it works, step by step

Create menu in INR
Items, categories, modifiers, availability.
Write clear item text
Mark veg/non-veg, Jain or allergen notes in names/descriptions.
Print one QR per room
Generate printable room QR cards; tent cards or wall stickers.
Kitchen receives
Master KDS and station screens by category.
Staff deliver
Delivery task; optional room bill record.

What it does, and what it does not

Capabilities and limits
Area	Detail
Menu size	100 (Essential) to 2,000 (Royal Plus) items
Kitchen screens	1 to 15 by plan
Veg/non-veg markers	Written in item text, not a dedicated filter (verify in demo)
Languages	Guest UI in English; item text can be in any language you type

Where it fits in India

Hotels replacing laminated in-room menus
Resorts with multiple outlets mapped to stations
Guest houses offering a small breakfast/snacks menu
Hotels tired of WhatsApp orders without room numbers

India notes

GST: the business profile has an optional GSTIN field that prints on invoices. Rates, HSN/SAC and e-invoicing (IRN) obligations should be confirmed with your CA; IRN generation isn't included.
Payments: there is no UPI or card capture in the guest menu. Settle at the counter, POS or UPI QR as you do today.
Language: the guest ordering UI is English; Hindi marketing pages exist at /hi-in/, but a Hindi guest UI isn't claimed. Item text can be written in any language.
WhatsApp: the hotel side can open WhatsApp to share invoice details and reminders; there is no guest-side WhatsApp ordering bot.
Connectivity: guests and staff need Wi-Fi or mobile data to submit and update requests.

Compare approaches used in Indian hotels

Guest ordering approaches in India
Approach	Guest access	Hotel-side workflow	Typical trade-off
Intercom / phone to reception	Dial reception	Verbal handoff, paper KOT	No record; reception overloaded at check-in/out
WhatsApp to a hotel number	Message the hotel	One shared phone, manual forwarding	Familiar to guests, but no room context, routing or audit; a staff phone becomes the system
Printed / PDF QR menu	Scan to view	Orders still by phone or WhatsApp	Cheap; menu only
Dedicated in-room tablets	Device per room	Vendor-managed	Hardware cost, charging and theft risk for small properties
Browser room QR platform (DigitalRoomService)	Scan room QR, no app	Command Center, KDS, staff tasks, room bill records, GSTIN on invoices	Needs Wi-Fi/mobile data and a setup pass

General categories, not claims about named vendors.

India pricing in INR (published catalogue)

Plans are a fixed price per property, billed annually or quarterly and sized by maximum rooms. The launch terms include a 30-day trial.

DigitalRoomService India plans (catalogue 2026-10-19)
Plan	Annual	Quarterly	Rooms	Staff	KDS	Per room/month*
Essential	₹29,999/yr	₹10,999/qtr	10	4	1	₹250
Signature	₹54,999/yr	₹18,999/qtr	25	8	2	₹183
Elite	₹94,999/yr	₹30,999/qtr	50	15	4	₹158
Grand	₹1,59,999/yr	₹49,999/qtr	99	30	6	₹135
Royal	₹2,39,999/yr	₹74,999/qtr	149	50	10	₹134
Royal Plus	₹3,39,999/yr	₹1,04,999/qtr	250	80	15	₹113

*Comparison only: annual price ÷ 12 ÷ maximum rooms. GST treatment of the subscription isn't stated here, so confirm on the India pricing page or with us before purchase. Royal Plus activation is subject to a capacity review.

Frequently asked questions

Can I use a free QR menu maker instead?

For display yes. It won't route orders to a kitchen, keep room context or record room bills.

Do guests need to install an app?

No. They scan and use the phone browser.

Can I show veg and non-veg?

Add it to item names or descriptions; check the demo for how it displays.

Can I change prices anytime?

Yes. Price and availability are managed per item.

More India guides

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